Simple strategies for marking items

After Saturday’s simple tape suggestion, PJ and I have been talking about our favorite tricks for marking items. Here are a handful more tips for identifying items in your home and workspace:

  • Separate new and used sponges by cutting off corners — straight from the package is good for dishes, one corner missing is good for counters and the table, two corners off and it’s perfect for cleaning spills off the floor.
  • Reader CatServant recommended in the comments section to Saturday’s post something similar to the sponge method, but for other cleaning supplies: “I put a band of duct tape around the handle of any cleaning object that has been ‘demoted’ to ickier jobs: old toothbrushes now used to scrub the bathroom, old dish brushes now used for scrubbing out plant containers, etc.”
  • After folding the top and bottom bed sheet and one of the pillow cases, many people will then use the second pillow case as a sack to hold the other three pieces. It makes storage simple, and it’s easy to grab the sack from the linen closet when it’s time to make the bed.
  • We continue to love Alex’s suggestion of putting removable dots on small kitchen appliances to track which items you use over a six month period, and which ones you don’t. Label all small appliances and then only remove the dots when you use an item. At the end of six months, take to charity any appliance that still has a dot on it.
  • Reader DG e-mailed recently to suggest using strips of blue painter’s tape to label fabric items. Great for labeling sets of sheets so everyone knows which set works with which bed, great for putting reminders on backpacks, and great for marking clothes to identify which ones you haven’t worn (like the kitchen dot suggestion). Since the painter’s tape can be pulled off the item, stuck to the lip of a shelf, and reused for many months, it’s an extremely low-cost marking system. One roll of tape can last for many years.
  • If neighbors, co-workers, and/or friends have a tendency to borrow tools and not return them, scratch your initials into the metal with the tip of a screwdriver.
  • Large families often benefit by using colors for each child — a simple dot on an item’s label made with a brightly colored Sharpie instantly says whose item is whose. Older children should be lighter colors (yellow, orange) so if an item is passed down to a younger child, the dot can easily be colored over with the next child’s color (red, blue).

What simple marking strategies do you use in your home? Share your marking methods in the comments.

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Easily identify metric and SAE tools with red electrical tape

Red Electrical TapeI was in a friend’s garage recently helping him with a home-improvement project when I noticed that many of the wrenches and sockets in his tool cabinet were wrapped in red electrical tape. On closer inspection, I noticed that the colored tape was only wrapped around his metric-sized tools.

By having an easy way to differentiate his metric tools from their SAE counterparts, he found he was more likely to put both types back in their correct places when he was done using them.

Do you have any tricks for labeling things to keep them grouped with similar items? Please share them in the comments.

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Five simple ways to easily organize your things

When organizing items in your home, it’s best to use systems that make the most sense to you and are simple to use. You should look at your cupboards, files, closets, or shelving and instantly know how objects can be returned, retrieved, or added to their storage space. The easier it is to store something, the more likely you are to put it in its place.

It’s almost always a good idea to store like things with like things. Your board games should all be in one closet on one shelf. Your pots and pans should all be in the same cupboard, and your wrenches in a single toolbox. Once grouped with similar items, your objects should be stored in the most convenient place for where you use the objects. Dog food should be stored near the dog food bowls, office supplies should be in your office, and spices should be in your kitchen in a dark and dry cupboard or drawer near your food prep area.

When you have like things with like things, you may need to organize the objects even more. This is especially good for things where there are more than three objects of a kind — such as papers in a filing cabinet or books on your bookshelves. The following systems are extremely obvious, which means you’re more likely to remember the system because it is so simple:

  • Chronologically. You can put things in order of oldest to newest (a good idea if you want to use something up, like breakfast cereal) or newest to oldest (great for filing bills). Chronologically also works well in some people’s closets when they want to make sure they are regularly rotating through two or three week’s worth of clothes.
  • Alphabetically. Great for organizing files, your address book, and other items with words on their labels (like spices in your kitchen). Alphabetical order is what people assume you will use as an ordering method whenever letters are involved.
  • By size. When stacking, it’s usually a great idea to put the largest items on the bottom and the smallest items on top. You can order from largest to smallest or smallest to largest when working with objects where size is relevant to its use, like drill bits and hex keys.
  • Seasonally. Objects like holiday decorations and outdoor apparel can easily be stored based on what season you use or wear them. Ordering by season means that you’re less likely to find your Fourth of July decorations in with your Thanksgiving items.
  • By occasion. Similar to seasonally, when you organize by occasion you group things based upon when you use the item. This is a great idea for organizing all of your soccer supplies in a single duffel bag so that everything is together in a kit when you’re ready to head to soccer practice.

If you store textiles (like yarn for knitting or paper for scrapbooking), you might also consider ordering items by color or materials. However, color and materials don’t work well for filing things like memos — all memos printed on yellow paper were probably just printed on yellow paper because the person making the copies couldn’t find a ream of white paper. When color or materials add meaning to the object, it’s okay to consider using them as an ordering system. When the color or materials don’t add meaning to the object, it’s best to use another organizing method.

What systems do you use when organizing your things? Could using a more simple organizing method increase the likelihood that you will put things away after you use them? Not only does simple organizing make your life easier, it also makes it easier for others to return, retrieve, or add objects to a system when you’re not there to supervise.

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Creating a mail center in your home

One of the easiest ways to keep paper clutter from overwhelming your space is to set up a mail processing center immediately inside the door by your mailbox. In a buffet, chest, armoire, or another piece of furniture that matches the decor of your home, install a recycling bin, shredder, and trash can. Also, have mail cubbies for each person in your home so whoever sorts the mail can have a place to immediately store everyone else’s mail.

When you sort the mail, you have four options:

  • Recycle. Most flyers, postcards, and papers can easily be recycled. If you don’t want or need the mail, and it doesn’t include any personal information, drop it straight into a recycling bin.
  • Shred. Credit card applications, notifications, and other junk mail that includes your private information should be shredded to help prevent identity theft. A few seconds shredding these documents can save you hundreds of hours and thousands of dollars fixing a stolen identity.
  • Trash. Not all mail can be recycled. Check with your local recycling center to know which types of papers and envelopes can be recycled and which ones can’t. For example, envelopes with the plastic window pane often have to be trashed.
  • Process. Keep a pen in your mail center to write action items on the mail you choose to keep. “Pay by November 1.” “Send to lawyer by October 15.” Give yourself as much direction as possible so you don’t waste time re-reading the mail again.

The truly organized might also have a scanner in this location to immediately scan materials that don’t need to be kept in physical form, but can be retained digitally.

You can be proactive and reduce a good chunk of junk mail by opting out of direct marketing materials through DMAchoice.org. Additionally, call the customer service number on any catalog you don’t want and request to be removed from their mailing lists. You can also contact the three credit reporting agencies to opt out of credit card applications for five years at a time. (You will need to contact all three agencies — TransUnion, Equifax, and Experian.) There are also companies that do all of these mail reduction services for an annual fee, such as 41pounds.org and PreCycle.

A mail center is also a great place to empty clutter out your pockets, backpack, and/or briefcase. The less paper clutter that comes into your home, the less clutter you have to worry about getting rid of later.

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Exercise and focus

When you’re in a rush, behind schedule, or distracted, you’re more likely to make errors than when you are relaxed and attentive in the present. I’ve made mistakes when my mind has been running out of control — I’ve found my keys in the refrigerator, I’ve driven the wrong way down a one-way street, and typos have made their way onto the Unclutterer homepage.

One of the benefits of living as an unclutterer — choosing to get rid of the distractions that get in the way of a remarkable life — is that you have very few or no distractions to disrupt your focus. You don’t constantly worry about forgetting things because you have lists, calendars, and systems in place to manage your time and responsibilities. You aren’t anxious about completing a project on time because you no longer procrastinate. You don’t accidentally put your keys in the refrigerator because they have a designated place to live near your front door.

A neuroscientist at the University of Illinois, Arthur Kramer, in “Ageing, Fitness and Neurocognitive Function” (link is a PDF) in Nature magazine, reports on another way to improve your ability to focus and brain cognition. The answer: Regularly participating in aerobic exercise. From The Invisible Gorilla, pages 222 and 223, discussing Kramer’s study:

… aerobic exercise more effectively improves the health of your heart and increases blood flow to your brain … You don’t need to compete in triathlons; just walking a reasonable clip for thirty minutes or more a few times a week leads to better executive functioning and a healthier brain … Exercise improves cognition broadly by increasing the fitness of your brain itself.

As you’re working on your uncluttering efforts, consider adding thirty minutes of aerobic exercise three times a week to your schedule. If your typical attitude is that you don’t have time to exercise, the reality might be that exercise will help your ability to focus, which can help you to be more efficient with your time. An hour and a half a week of exercise could be an important step on your path to an uncluttered life.

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Foundations of an uncluttered life: Useful, beautiful, and in its place

The 19th century designer William Morris is attributed as saying: “Have nothing in your house that you do not know to be useful, or believe to be beautiful” This quote is always great to keep in mind as you’re deciding which of your possessions you want to keep and which you want to purge.

  • Is it useful? Does the object make your life easier? Does it save you time? Does it save you money? Does it fulfill an essential need? Do you use it every time you can?
  • Is it beautiful? Does it inspire you? Do you associate a positive memory with it? Can you see it and appreciate its beauty? Does it help you to develop the remarkable life you want to live?

Another helpful quote to keep in mind during the uncluttering process is the Unclutterer motto: “A place for everything and everything in its place.” Combined, these two philosophies can get you on an uncluttered path. Good luck!

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Filing with zip top bags

Reader Arnette has created an unconventional filing and reminder system that works wonders for keeping her organized. She wrote to me about it, and I wanted to share it with you because it’s unlike any system I’ve used. From Arnette:

This idea came to me when I was trying to find a way to file small notes to myself or related small pieces of paper on a particular subject. For example, each time I set up an appointment with a new doctor or dentist, I prepare a “baggie file” and then any time I think of something to discuss with the doctor, I put a note in the file, which I review just before the appointment. I currently use quart freezer bags as a mini filing system. I place a used white envelope (appx. 4×9″) into the baggie after writing the “label” information on it at the top (on the clean back of the envelope). I put all info related to that subject in the labeled baggie. I then place these mini files in a small crate or bin which can then be placed on a desk or in a file drawer. This system works very well when traveling, also (minus the bins) especially if the trip involves many different locations. Each baggie contains everything needed for each location, such as maps, hotel info, etc. I always have one labeled “home” in which I place receipts and notes to review when I get home. If needed, I place all the quart “files” in a gallon baggie and zip it for security. I also use a similar system when shopping.

If zip top bags you can buy at the grocery store aren’t professional looking enough for your needs, check out Uline’s selection of reclosable bags. Some of the options are professional enough to take to meetings.

Thanks to reader Arnette for sharing her system with us.

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Gorgeous gifts without all the clutter

To keep wrapping paper from overwhelming our closet, I tend to buy a single roll of matte silver paper to use on all our gifts. Silver is nice because it works well for holidays, weddings, anniversaries, birthdays, and thinking-of-you presents. Plain brown butcher paper can work great, too, as an all-purpose gift wrap.

If you go the minimalist route with your wrapping paper, you might want to spruce up your gift with ribbons or bows. I like to keep things simple, so I typically just reuse nice ribbons that were attached to gifts other folks gave to me. A steam iron quickly gets out the wrinkles, and no one else is the wiser (well, at least they weren’t before I wrote about it).

The website NotMartha recently linked to a Martha Stewart project that is right up my simple-wrapping alley.

Simply using construction paper and a razor blade, this plain brown package is transformed into a beautiful gift. Easy, multifunctional materials, and whimsical — a great idea without all the clutter. Learn how to make a similar pop-up personalized bow with Martha’s step-by-step illustrated instructions.

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Binder clip hack for your wire shelving

Making the rounds on Reddit this week was a great refrigerator hack by Muteboy on Flickr:

Muteboy, a.k.a. Matthew Petty, created an adjustable beverage rack in his refrigerator with a simple binder clip. The clip can be moved to the left for more beverage storage, or to the right for less. It’s a great idea for those of you with wire shelves in your refrigerator.

Since I have glass shelves throughout my refrigerator and freezer, this particular hack won’t work for me. However, it works great in my office closet where I have two rows of these types of wire shelves in my elfa system. I have already put it to use for corralling four poster tubes. It could work wonderfully for wrapping paper and wine bottles, as well.

Oh, and speaking of elfa, the Container Store is currently holding its 25% off shelving sale. Now is a good time to buy if you’ve been wanting a shelving or closet makeover.

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Ask Unclutterer: Clutter is causing marriage woes

Reader Jenny submitted the following to Ask Unclutterer:

I am a 29 year old, married, full-time MBA student. I have ADD, and have poor time management skills and am usually scrambling to get my school work and TA duties done. Since my husband and I first moved in together 8 years ago, we’ve never been able to come up with a way of managing household tasks. I grew up with parents who were both lax with household stuff, and my husband grew up in a very clean house in which is mother did 90% of the cleaning. Because we haven’t figured out how to deal with this, there is a lot of resentment and our ability to communicate about the subject has deteriorated. We’ve tried a cleaning service (which now we can’t afford), but it didn’t help the issue with the clutter. Our house is big, and takes a long time to clean (but we can’t sell in this market). Any thoughts on how I can learn these skills?

Jenny, let me begin by saying I empathize with your situation. When my husband sat me down to talk to me about my clutter, I was working full time, going to graduate school, and completely clueless how to “keep house.” He was frustrated by how I was living, and I was completely overwhelmed by my mess.

The first thing you need to do is re-open the lines of communication with your husband. Sit down together on the couch, hold hands (I’ve found it really difficult to yell at someone if you’re holding hands), and start talking.

Share with each other how you want your life to look when the clutter is gone. What will you do together? How will you spend your time? How will you live in your house? Initially, don’t talk about the present. Don’t talk about what needs to be accomplished to get to the point in the future. Instead, define in concrete terms what your remarkable life looks like, feels like, and how you two will function as a couple. Both of you need to talk, and both need to listen. Be specific.

Write down your vision of a remarkable life so you can reference it later. There will come a time mid-way through the process when you are tired and don’t want to work any longer, and looking back over this paper will help you remember why you’re putting in so much effort. You’ll have to trust me on this, but once you know where you’re headed together, getting there will be a lot easier.

The second part of the process is more difficult because you’ll both want to express your frustrations for the way things are in the present. I recommend heading to your favorite bar or corner restaurant to work out this part of the plan. (Similar to holding hands, I’ve found being in a public place often keeps tempers under control.) The two of you need to decide what needs to get done around the house to get you to a manageable baseline, who will be responsible for each action, and when that action needs to be completed. Your list and timeline need to be reasonable (think weeks, months, maybe a year), so have a calendar and lots of paper for list making. Responsibilities should be divided as equally as possible. Even if one of you is responsible for a part of the house being extremely cluttered, the other one can be tasked with uncluttering, cleaning, and organizing the space. Your home is one of the physical spaces where your marriage exists, and you both are responsible for it from this point forward.

If your marriage is your biggest priority, and saving it is paramount to both of you, it means you’re both going to have to temporarily sacrifice something else to make that happen. You may have to stop watching television for a couple months or give up weekends camping with friends or stop procrastinating (the rush from finishing something at the last minute can be quite addictive). I’m not suggesting you drop out of graduate school and become a full-time homemaker, but you can likely find something you’re spending time on that isn’t important to the remarkable life you have decided you want together. You’re going to have to make difficult choices, but those choices are hopefully worth it.

Having ADD is going to make this process more difficult for you than your spouse (assuming he doesn’t have it). He needs to be aware of this and find fun ways to help you stay on track that don’t annoy you. He could hang silly signs in the house with phrases like “Honey, you are beautiful, especially when you’re cleaning out the linen closet!” He could tell you jokes every 15 minutes as a reward for staying on task. He could work by your side and help you maintain focus. The more support and compassion you have for each other, the better and faster you’ll work — ADD or otherwise.

Be sure you both eat right and get a decent night’s sleep throughout this process. Doing this will ensure you have the energy you need to go to work, school, and take care of things at home.

Once the major clutter is cleared, you’ll be ready for maintenance. What’s good is that the less you have, the less you have to clean, put away, organize, insure, and maintain. At this point, you can create a weekly chore chart to keep up with all the things around the house you both need to do. Get a copy of my book and check out pages 98 and 99 for an example of how you might structure your chart. In short, you’ll want to do 30 minutes a night of chores where you do a general cleanup around the house for 10 minutes and then spend the remaining 20 focused on a designated room of your house. As the two of you work, play upbeat music or make a game of racing each other through your chores. Find something positive to motivate each other. Check out “Exhausted after work” for more suggestions on how to handle these daily house-keeping activities.

Thank you, Jenny, for submitting your question for our Ask Unclutterer column. I hope that the two of you find a way to get out from under the clutter and get back to having a resentment-free marriage. As someone who has been where you are and is now living an uncluttered life, I can attest that it was worth every second of hard work. Good luck!

Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.

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