Off-beat solutions for organizing your mail

If you don’t immediately process your mail when you come home each evening, I strongly recommend having a set place to store your mail until you do have time to process it. This holding location should be near your main point of entry to your home and be able to meet your needs (a.k.a. large enough to hold the mail you receive).

We all know what traditional mail organizers and sorters look like, so I found a handful of not-so-traditional versions to highlight:

An over-door mail organizer, which is especially handy for renters since it doesn’t require nailing or screwing anything into a wall:

An old-school wood mail organizer with key hooks, which used to be traditional but has fallen out of style:

A corporate mail cart, which you can wheel around your home (and is large enough to hold an entire GTD and mail system):

A locking mailbox, which is great if you have a roommate whom you found on Craigslist or if you live in a group house:


Three laws of basement storage

Holiday decorations, tools, and forgotten objects reside in our basements alongside spiders, mildew, and dryer lint. Basements are fantastic places to hide when tornado sirens blare, but are also places where stored objects are easily ruined.

If you use your basement for storing things other than root vegetables, let me introduce you to my Three Laws of Basement Storage. These Laws should be followed if you want to protect the things you have chosen to have in your basement. (”Things you have chosen” is my way of implying “stuff that is not clutter.”)

  1. Thy stuff, it shalt not be on the floor. There are two types of basements: those that have flooded and those that have yet to flood. Everything should be stored on shelving at least a foot off the floor.
  2. Thy stuff, it should be stored in air-tight, hard plastic containers. Sure, rodents will eat through plastic, but other pests (silverfish, crickets, flies, termites, etc.) tend to stay away from it. Do not store things in cardboard, paper, wood, or flimsy plastic bags if you care at all about what is inside the container. A few desiccant packets in your containers are also a good idea.
  3. Thou shalt own and run a dehumidifier/humidifier when necessary. Climate control is your friend.

What rules do you have for basement storage?


Book review: The Itty Bitty Kitchen Handbook

I love that I’m back to reviewing books again and I was excited when I finally worked my way to Justin Spring’s The Itty Bitty Kitchen Handbook. Published in 2006, this gem is essential reading for anyone who finds themselves in a cluttered kitchen of any size.

From page six:

Since clutter is particularly toxic to small kitchen spaces, we’ll start with some purging (and even get a little touchy-feely about why it’s so hard to keep a kitchen clutter free), then move on to deep cleaning and organizing.

Clutter busting, cleaning and organizing — an unclutterer’s dream book!

Some of my favorite advice can be found in the first part of the book:

For Those Who Can’t Let Go:
Some Tips and Tricks for Kitchen Pack Rats

LETTING GO OF STUFF comes easier to some than to others. For those of us who have a really hard time getting rid of unused and unneeded kitchen stuff, here are some thoughts to keep in mind:

  1. Rmember that much of the stuff you are now going to make a decision about was in fact given to you by someone who, however thrifty, secretly wanted to be rid of it–and finessed the job by giving it to you.
  2. Console yourself that much of the stuff you are making decisions about was never meant to be held on to and has no great commercial value.
  3. Beware of meaningless sentimental attachments.
  4. Focus, whenever possible, on the possibility that by cleaning out your kitchen cabinets you will be giving some really good stuff to others. Your guilt about letting go of stuff (and your fear of unwittingly losing some really valuable stuff) can thus be vanquished through the reassurance that you are giving stuff to charity. Thrift shops that benefit specific charities are your best bet, since your stuff will find a good home, the proceeds from the sale will help a worth cause, and–hey!– you will even be getting a tax deduction.
  5. Finally, and most important: remember that you are not so much getting rid of stuff as making room to live.

The second part of the book is full of recipes that are perfect for a small kitchen. Not necessarily that exciting for an unclutterer, but there are some tasty recipes in there regardless.

The book’s author currently lives in a small New York City apartment that has a 45-square-foot kitchen and grew up using a kitchen on a tiny family sailboat. His advice is practical and based on years of experience.


Corralling lids

The August issue of Real Simple magazine (pg. 36) has a great tip for maintaining order in the kitchen:

small tension rod
ORIGINAL PURPOSE: Hanging curtains.
AHA! USE: Corralling pot lids in kitchen drawers. Position the expandable rod a quarter of the way into the drawer and stand the lids up.
REWARD: Easier access to pots and their tops.

Do you use an item in an unconventional way to help keep your kitchen organized? Tell us about your simple solutions in the comments.

UPDATE: Several readers have inquired about the tension rod pictured and it appears to be this one, which expands from 15″ to 25″ and is available in a variety of finishes.


Organized tool kits

Kits are great to assemble or purchase because all of the tools you need for a project are in one location and usually everything has a fixed “home” within the kit. We have three kits in our home that have been very helpful over the years (these aren’t our exact kits, but very similar to what we have):

Emergency car kit:

Manicure kit:

Guitar tool kit:

Kits are organized and typically have great utility. What kits do you have, use, and recommend? Have you made any kits for your specific needs? Tell us about it in the comments.


How to fold a large bath towel

After I started folding my fitted sheets in the manner I detailed earlier today, I realized that it was very similar to how I fold my large bath towels. The way I fold towels is extremely convenient and efficient because the towels are folded in such a way that I don’t have to refold them to put them on the hanging bar. I just pull them out of storage and hang them up.

1. Either lay the bath towel front-side down on a clean surface or, if your arms are long enough, hold the towel in a similar manner:

2. Fold into thirds (lengthwise):

3. Fold the long strip in half (bring short edges together):

4. Fold the strip in half again:

I fold smaller towels in the same manner but skip step 4 in the process.


How to fold a fitted sheet

Fitted bed sheets are notoriously difficult to fold. I used to do the folding method where you tuck corners into each other, but my sheets always ended up looking more like clouds or gigantic cotton balls than something that could be stored easily in my closet.

After buying a new pair of sheets, I decided to unfold the fitted sheet from the packaging in such a way that I might be able to determine how the manufacturer was able to get the sheet extremely small and flat. Based on this process, and a few tweaks of my own, I have found the following steps to be the least cumbersome way to fold a fitted sheet. Here’s how I do it:

1. Either lay the fitted sheet top-side down on a clean surface or, with the help of a buddy, hold the sheet in a similar manner:

2. Fold into thirds (lengthwise):

3. Fold in half (this step is only necessary for queen and king sizes):

4. Fold the long strip in half (bring short edges together):

5. Fold the strip into thirds:

I purposefully made the bed sheet a little off kilter so that you could see that you don’t have to do every step perfectly to obtain superior results.


Peter Walsh provides organizing tips for Microsoft Office users

Last month, reader Bev wrote in to our Ask Unclutterer column looking for tips on how to use Entourage on a Mac to organize e-mail and create tasks. A few days before I received her question, I had spoken to super organizer Peter Walsh about the program and was able to pass along a few of his tips.

Peter has gone on to create a 15-minute video for Microsoft talking about how he recommends using Microsoft Office to organize three specific areas of one’s life (family, finance, and health). It’s on the Microsoft for Mac section of the website, but I’ve watched most of the video and can’t really see that any of his tips are necessarily Mac-specific. If you’re a Microsoft Office PC user, you can benefit from the video just the same.

A few words about the video:

  • If you don’t have Microsoft’s Silverlight browser plugin on your computer, you’ll be prompted to download it. It’s free and you don’t have to reboot your computer after installing it.
  • The video includes helpful advice, but in this specific situation Peter talks much slower than he usually does. His slow speech is obviously so that people can open up programs and move things around while following along with the video. However, if you’re not opening programs and following his advice while watching the video, you’ll probably miss his typical fast-paced, cheerful style.
  • He recommends backing up your data to CDs or DVDs. I disagree with this since a disaster that could destroy your computer very likely would destroy this disc-saved data. It’s better to back up your data online (gmail, Mozy.com, a Flickr Pro account for your pictures, etc.) at an off-site location than having your backup and the original in the same house.

I was particularly interested in seeing how he recommended using Office to help track health-related matters. If you’re a Microsoft Office user, you might be interested in checking out Peter Walsh’s video.


Less mess in the music room

My husband and I love music. We devote more space in our home to storing instruments and their supplies than to any other type of object (including books, clothes, and food). Add to that recording and listening equipment, and music-related stuff easily occupies half the space in our house. (Even on my computer, music files take up the majority of space.)

When music is such an integral part of your life, you constantly look for ways to store and minimize what you own. The following are some of our solutions:

Frozen Ape Tempo. We got rid of our metronomes recently after discovering this iPhone application. It’s actually better than all the metronomes we had in the house. My favorite feature of the program is that I can plug my earphones into the audio jack and have the beats pulse straight into my ear. The program is 99 cents. Yet again, my iPhone replaces a unitasker.

Storage boxes for strings. A few years ago, we noticed that a CD storage box is the perfect size for holding spare strings. We buy strings online at a discount, so it’s nice to have a permanent place for them to reside until we need them. And, since 10 of our instruments have strings, we regularly need them.

Self-binding sheet music. After years of having sheet music strewn around the house causing a mess, we reached our breaking point. We sorted the sheets of music into piles and then used a CombBind C55 at the office to bind it all into nicely bound books. We created an index for the front of each book and store the bound music on our bookshelves. No more loose papers, simple storage, and it took us less than half an hour to create. If you don’t have a binder in your office, they do the same service at Kinkos for a minimal fee.

Repurposed decorative items. On a table in our music area we have some candles and a decorative jar. We purposefully bought a decorative jar that has storage space inside of it so that it can have multipurposes. Now, this pretty little piece of art holds my harmonicas, castanets, and a case for guitar picks.

What tricks do you use in your music room to contain the numerous supplies that come with instruments? We’re always on the lookout for solutions, so please share your ideas in the comments.


Are you keeping duplicate items in your closet?

I’ve always heard that if you have two pairs of jeans (or any kind of clothes), that you’ll get longer life out of them by alternating them on a daily basis instead of wearing one pair until they wear out and then wearing the second pair. Many people make this claim when they’re justifying holding onto four of the exact same black shirt, or whatever multiple of a piece of clothing that is taking up space in their closet. Unfortunately, after many days researching this very topic, I have yet to find a single piece of scientific evidence to support the extended-life claim.

Each piece of clothing you own has a limited life cycle. Natural fabrics are made of predominantly short fibers (sheep fur, rabbit fur, flax shafts, cotton) that eventually break down and unwind over time (for example, pills on a sweater). Man-made fibers are longer and more durable (rayon is a single, long, silk-thread-like product), but they can and will eventually show damage. Wearing, washing, and drying fabrics damage fibers, plain and simple. (Even storing fabrics can damage fibers if under poor conditions.)

Think of it like a math equation:

Life Cycle = X wearings + Y washings + Z dryings

The Life Cycle is a set number that doesn’t change if the days come in succession or not. A cotton t-shirt is going to reach its Life Cycle after something like 200 wearings, washings, and dryings. It doesn’t matter if those 200 wearings, washings, and dryings happen over 200 days in a row or 200 days spread out over two years; you’re only going to be able to wear your t-shirt on 200 occasions before it reaches the end of its Life Cycle.

Hanging clothes on a drying line instead of putting them in the dryer can extend the length of your clothes because the fibers in your fabrics won’t get beat up going round and round in the metal drum (high heat also does damage to fibers). Hand-washing is also better on fabrics than machine washing, but not significantly (the enzymes in detergents still take a toll on fibers). And, you can get a little more life out of your clothes by wearing them more than once (I’m thinking jeans, not underwear) between launderings. But, bacteria, dirt, and mites damage clothes, too, so washing your clothes extends their life cycle (in comparison to not washing them ever).

Ultimately, a piece of clothing has a set life cycle and alternating or rotating its wear doesn’t change that fact. Knowing this, do you feel more comfortable letting go of duplicate items of the exact same piece of clothing in your closet? Let us know your thoughts in the comments.

P.S. As far as I can tell, the above information is also true for all shoe materials except for leather. For some biological reason, animal skins have a shrinkage period that can improve the life cycle of your leather shoes if given a day to dry out and rest. So, you might get a few more days or weeks of wear out of a pair of leather shoes if you wear them every other day instead of every day. Again, this only seems to be true for shoes made of real leather.