Jun 20

The Keystone Demise

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Does this ever happen to you: Your home is functioning at its best and chores are getting done when they need to be done. Then, the light bulb burns out in the laundry room (or something similar which is seemingly minor, like you run out of dish detergent or you throw your coat over the back of a chair instead of hanging it up in the closet). Less than a week later, you have dishes piled up on your kitchen counter, clothes spilling out of the hamper, and old newspapers piling up in your driveway. All it took was one itty bitty cog in the machine to break for your entire system to fall apart.

I refer to this breakdown as the Keystone Demise. In architecture, the keystone is the center stone of an arch. It is the piece that is vital to the arch’s success because it makes it possible for the arch to hold its shape and to bear the weight of the ceiling, wall, bridge, and/or doorway. If you remove the keystone, the arch fails, usually bringing down the entire surrounding structure with it.

The Keystone Demise is almost always the cause of an organizing system failure. One small piece is disrupted/broken/compromised and in a matter of days it is as if the organizing system didn’t exist at all. One day’s mail being thrown on the dining table can be all it takes for full-house chaos to erupt.

When you or others who occupy the same space notice the keystone isn’t working properly, its as if the keystone gives license for you and others to abandon your efforts to keep everything organized. In a sense, the Keystone Demise plays a part in the Broken Window theory. The tiny, out-of-place keystone sends a signal that it’s okay for disorder to rule the home or office.

As someone who wants to keep your home and office organized, it’s your job to immediately identify when a keystone is out of place or broken and fix the situation. There are a few easy ways to do this:

  1. Printed closing duties or a chore chart. It seems elementary to write out chores and end-of-day assignments, but these lists can be very beneficial for helping you avoid Keystone Demise. Before leaving the office or heading to bed, review your printed list of closing duties or daily chores to make sure all tasks were completed properly. If they weren’t, quickly do the chore or re-do it. Don’t leave work or go to bed with an essential task undone.
  2. Keep an easily accessible shopping list. Again, this is pretty basic, but having a grocery shopping and errand list can be a huge help in avoiding Keystone Demise. This list needs to be in a place where any of your housemates can effortlessly add to it (right when they notice something is running out or broken, don’t ever expect housemates to have to email you because they won’t), the writing implement needs to be in working order, and you can take the list with you when you go to the store or to run errands.
  3. Having the right tools. This is mentioned constantly on this site, but it needs to be mentioned again in this context. If clothes end up on the floor of your bathroom, then you need to put a hamper in your bathroom. If clothes end up on the floor of your bedroom, you also need a hamper in your bedroom. If you want to shred junk mail by your front door and also shred sensitive documents in your home office, have a shredder by your front door and also a shredder in your office. Having multiples of something isn’t clutter if you actually need multiples of something to stay organized and keep from avoiding Keystone Demise.

In my house, receipts on the top of our bedroom dresser are our broken keystone. If we empty our pockets and just set the receipts down on the top of the dresser, within a week we have absolute chaos in the house. It’s amazing to me how something as small as receipts can cause complete disorder, but time and again they are the culprit. Rather, I should say receipts used to be the constant cause of our Keystone Demise. We now have all the tools necessary to keep this simple type of clutter from accumulating. Plus, getting ready for bed more than an hour before we plan to go to sleep also helps a great deal because we have enough energy to properly process these little slips of paper (and get our dirty clothes into the hamper and all our other end-of-the day chores).

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Jun 16

Searching for inspiration for a multipurpose guest room

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Our new house has a guest room, which is something completely alien to us. Not really knowing what to do with the space, my husband and I bought a bed and nightstand, hung some artwork, and then closed the door to keep out the cat. (The image at right is the catalog staging of the bed and nightstand we have. Obviously, if our guest room already looked this amazing, I wouldn’t be writing this post.)

Since we moved in March, the room has only been used by guests a few times. The Karen Bussen-inspired entertainer in me loves this idea of having a relaxing room just for guests — make the room like a $400 a night resort hotel room where visitors can truly feel as if they are on a rejuvenating vacation. Conversely, the practical part of me thinks the room should have more utility than a place for visitors to sleep once every couple months.

I’ve been spending a lot of time researching ways to satisfy both of my desires for the space. I’m looking for ways to make it a fabulous guest room and a practical hobby room in one. The solution will have to include storage for the hobby supplies that can be completely closed up when guests are present and using it for their retreat. And, I want it to be extremely practical as a hobby room when guests aren’t visiting.

Here are some of the images I’ve been using as inspiration for what to do with this room:

Have you seen a beautiful guest room that serves more than one purpose? Share a link or describe a solution you’ve seen in the comments. How did someone create a space that effectively met both needs?

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Jun 10

Ask Unclutterer: Gift bag storage

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Reader J submitted the following to Ask Unclutterer:

We just purchased our first home and we are in the process of organizing everything. One thing that I have no idea how to handle is my large collection of gift bags, gift boxes, ribbons, bows, etc. I had them shoved into plastic bins at the bottom of our guest room closet at the old house, but the bags stick out everywhere, and items jump out of the boxes every time I try to retrieve something, and generally make the entire process of gift wrapping a pain. I need to get to these bags a few times a year for birthdays and holidays.

One of the more creative solutions I’ve seen is a dedicated filing cabinet drawer for storing wrapping supplies. Gift bags were kept upright, like file folders, and so were the flat gift boxes. Spools of ribbon were threaded through a bar that had been cut out of a hanging file folder, and were suspended across the drawer. Bows were stored in a few hanging file pockets, organized by type. Finally, magnetic strips had been attached to the backs of a pair of scissors and a tape dispenser, and these items were suspended from the side of the file drawer. Until the drawer was opened, I had no idea what was contained inside of it.

There are also storage totes made especially for gift bags and boxes. Once you move the bags and boxes into their new storage solution, it might be easier to contain the remaining bows and ribbons in the bins you already have.

You could also hang all the gift bags by their handles from an open ended pants hanger. The bags would take up some space in a closet, but this solution would again free up room in your current storage bins so you could better organize the other items.

Thank you, J, for submitting your question for our Ask Unclutterer column. Definitely check the comments for additional ideas from our readers. My hope is that one of us will be able to find you a perfect solution.

Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.

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Jun 07

Finding solutions to disorder by identifying the causes of disorder

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Sometimes the solution for solving a clutter problem is simply identifying the cause of the problem. It sounds obvious, but you may be surprised by how often the cause of the problem isn’t considered when looking for a solution.

I hear complaints all the time that a spouse/partner/roommate/kid (someone else, never the person complaining) leaves items strewn about the house. The complaint usually sounds like, “my husband leaves his dirty clothes on the floor,” or “our son leaves his toys all over the living room.” The spouse/partner/roommates/kids are always named as THE problem.

Granted, the spouse/partner/roommates/kids may be making the mess, but they are not usually the exact cause of the problem. Usually, the problem is caused because:

  1. a convenient storage solution does not exist (the hamper is in the closet, but the husband changes clothes in the bathroom),
  2. no organizing solution exists (there isn’t a hamper),
  3. the person has not properly been trained on how to use the clutter/storage solution (the child has never been shown how to pick up his toys or been expected to pick up after himself),
  4. or the person has a different tolerance level of disorder than the person making the complaint (clothes and toys on the floor may not be perceived as clutter by the person making the mess).

When you properly identify the cause of the problem, it’s much easier to solve it. Based on the examples we’ve been using throughout this post, the problem might be alleviated by:

  1. Getting two more hampers — keep the one already in the closet, but add one to the bathroom and put another in the bedroom next to your husband’s side of the bed.
  2. Buy a hamper and put it where your husband usually drops his clothes on the floor.
  3. Teach your child how to pick up her toys and give her three minutes at the end of every play session to practice this skill. Read more from our archives: here and here.
  4. Have a respectful conversation with your spouse/partner/roommates/kids about your standards of order and their standards of order, and establish agreements and expectations about future behavior. Read more from our archives: here.

Are you identifying the real causes of clutter and disorder in your life? Doing so can help you to more easily find the solution.

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Jun 06

Strategies for keeping clutter off your dining table

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If your home functions anything like mine, your dining table isn’t used just for eating. In addition to providing a dining space, our table is used for meal preparation, my son’s coloring surface, an alternate work station if my husband or I need a change of pace from our desks, a hang out spot to sit and read, and dozens of other purposes. Keeping clutter off the table so it’s ready for eating or whatever chore we want to throw at it can be a challenge, and these are some of the strategies we use to keep it clear:

  • Have a mail processing station by the main entrance. First and foremost, the dining table is not a place for mail. Create a mail processing station by your main entrance where you can sort, shred, trash, recycle, and properly handle all of your mail.
  • Install hooks for coats and bags by the main entrance. Similar to the previous point, the dining table is not a place for coats, hats, bags, and briefcases. Hang hooks for coats and bags near your main entrance so these items don’t end up on the table.
  • Keep a trash can near your dining table. If you have a formal dining room, you likely don’t have a trash can in this space. Find a way to hide one in a buffet or side table, or keep one very close by in another room that you can easily pick up and move into this space. You’ll be amazed by how useful a simple trash can will be for keeping clutter off your table. Earn an additional point if you can hide a recycling bin in the room, too.
  • Organize your buffet or sideboard to meet the needs of the space. So often sideboards and buffets are full of china that is rarely used or silver service you pull out just once a year. If you want these special event items, store them someplace more remote (the high shelves of kitchen cupboards are usually good locations) and use your sideboard or buffet for things you actually use in your dining room. In addition to storing place mats and napkins, our sideboard holds crayons and coloring books, a pair of scissors, an extra set of my reading glasses, table cleaning supplies, a few pens and pencils, a spare power cable that works with all the laptops in the house, an extension cord, and a radio.
  • Set the table as the first step of meal preparation. If you don’t plan to use the table while you’re making the meal, set it with plates, cups, silverware, etc., as your first meal preparation step. This way, when housemates come through the dining room, they won’t deposit items not related to the meal on the table. Setting the table is also a wonderful chore for any child three or older.
  • Don’t pick up and drop stuff someplace else. Although it is incredibly easy to just scoop up what is on the table and set it on another surface, try your best to properly sort through items when you remove them. Throw out the trash, put toys away, shred the credit card applications, and file papers that need to be filed. The top of the sideboard or buffet is as bad a location to hold this clutter as the table was.
  • Wipe down the table and sweep the floor after every meal. To keep from getting ants, this step is imperative with a toddler in the house. However, it might not be such an obvious step if the people dining at your table aren’t in the habit of dropping half their food on the floor. Completely cleaning off the table after every meal makes it a welcoming space for the next meal or whatever other use you need. This is also a great thing to do after every alternate use, too.
  • Avoid having a catch-all container that lives on the table. In some homes the catch-all container is a circular rotating tray, in others it might be a decorative plate or bamboo platter. Devices that are made to hold salt, pepper, sugar, napkins, and condiments are great for containing small items — but they’ll end up holding other non-meal related small items if the tray isn’t removed from the table after every meal. Have a place in the kitchen for this service to live in between meal times.

What steps do you take to keep clutter off the table? Share your additional strategies in the comments.

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May 31

May resolution wrap up and an introduction to June’s resolution

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It’s difficult for me to believe that today is the last day of May. While I’m certain my calendar isn’t lying to me, I’m still confused as to how the time passed so quickly. Where did you go, May?

My resolution for May was to cut back on my media intake. I only watched two shows in real time and unsubscribed from three magazines. The battery on my cell phone stopped holding a consistent charge, so I was forced to cut back on my phone and application usage regardless of if it was my intention. Also, I was pretty consistent about using a timer to keep me from wasting time on the computer. Overall, I think it was a resolution that was kept well and will be easily continued throughout the remainder of the year.

My goal for June is to get our garage in gear. Our new house has a double car garage and it is incredibly tempting to abandon stuff in there. I tried diligently to not let it become a place where “I don’t want to deal with it right now” items were set during the move, but, alas, some of those things slipped through the doors.

My first goal is to get rid of all the clutter. Anything we don’t need will find its appropriate home on Craigslist, be taken to charity, be recycled, or be thrown away. All the clutter will be gone by Friday, June 10.

My second goal is to organize the remaining items so I can find things immediately when I need them. The items also must be organized so two cars can fit in the garage, even though we only have one car. We have friends and family who come to visit and their cars should be able to join ours. This goal should be met by the end of the month of June.

My mantra: Garages are for cars, not clutter.

If you have a garage, can you fit your car inside of it? Would getting your garage in gear be a good resolution for you for the month of June? I know I’m eager to get rid of the clutter and have a garage that really fits my family’s needs.

–
Erin’s 2011 monthly resolutions: January, February, March, April, and May.

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May 23

Three easy projects for a Monday

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Do you have uncluttering or organizing projects on your mind? Consider one or more of these three easy projects:

  1. Pull a weed. You can do this either literally if you have a garden, or figuratively if there is a small task on your to-do list that will take you just a few seconds to complete. Do it and be done with it. There is no need for that pesky item to bother you any longer.
  2. Plan ahead. Many people in the U.S. have next Monday off from work in observance of Memorial Day. If you want to spend the three days relaxing and not tackling a giant list of to-do items, create a list now of the things you need to do before Saturday morning arrives. Then, make a plan for your week for how you’re going to accomplish these tasks. Three days without a giant list of responsibilities hanging over your head will be good for you.
  3. Pack a suitcase. There isn’t a reason to really pack a suitcase, but now is a great time to put together a packing list for the next time you head out on a summer trip. Having a checklist is a terrific way to pack wisely and not forget anything when you travel, and making the list now gives you time to get your list in shape. I have 10 packing lists saved on my computer: Romantic weekend with husband, 4-day conference for work, 3-day consulting with client in business casual environment, 3-day consulting with client in corporate business environment, 3-day trip with extended family, 7-day trip with extended family, 3-day relaxing trip with friends, 7-day beach/mountain trip with friends, 3-day sight-seeing trip, and 7-days as a tourist in a foreign city. The lists are all built on the same foundation (toothbrush, toothpaste, etc.), but each is tailored to meet the experience.

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May 21

Ask Unclutterer: Organizing and uncluttering strategies for people with ADHD and visual processors

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Reader Shannon submitted the following to Ask Unclutterer:

Do you have any tips for people with ADHD that go beyond the stuff you see or hear all the time in other publications? Work is pretty okay except for the whole “getting started” part, but my home is the tough area. I am one of those people who has to see something to remember I have it but that keeps things cluttered.

Based on the information you provided in your email, it is very likely that you’re a visual processor. I’m one, so I empathize with your need to see your belongings.

After years of working with students who have different forms and ranges of severity of ADHD, I’ve come to realize that there will never be a one-size-fits-all solution for staying organized. This is true for the non-ADHD afflicted as well, but for some reason unknown to me, it’s much more widely accepted in the general population than for those with ADHD. So, I’m going to provide a number of different strategies and I suggest you try the ones that speak to you. These same strategies might also work for other visual processors, with or without ADHD.

  • Less is best. Too much stuff in a space likely bothers you immensely. If a drawer or closet gets too full, you may stop opening it and decide to ignore its existence. The fewer items you have in your home competing for your attention, the less you’ll feel overwhelmed by all of the visual stimuli. Just because you can own 25 shirts doesn’t mean you should own 25 shirts. (I own about 20 shirts, but 8 of them are the exact same shirt, just in a different color.) The first step to finding sanity is to get rid of as much clutter as possible — you don’t have to be a minimalist, but a minimalist-influenced space will work well for you. Remember: It is hard to be messy when you don’t have a lot of stuff to get messy.
  • Think outside the closet. A traditional hanging rod for clothes might be a great idea for people who are auditory processors, but they’re likely a bad idea for you. Consider getting an Expedit bookshelf (or something similar) for your closet where you can group outfits together in cubbies. Then, hang a picture of yourself in each outfit on the lip of the cubby hole so you can “see yourself” in the outfit when making decisions about what to wear. (This also helps when returning clothes to your closet.) If cubbies aren’t for you, consider installing valet rods so your clothes can face you. Give your clothes as much room as possible so you can see each item well.
  • Use an accountability partner. I mentioned this earlier in the week, and I think it’s ideal for someone with ADHD. Have a friend come over and sit on the couch and keep you company while you unclutter and organize. The person doesn’t need to lift a finger, his or her presence is usually enough to help keep you on track.
  • Consider duplicates. Although I just suggested you have as few things as possible, it will probably work to your advantage to have duplicates of the things you do use. For example, keep a pair of scissors in the same container as your wrapping paper and another pair in your kitchen and another pair in your desk drawer. The scissors are much more likely to be returned to the wrapping paper storage container after you finish wrapping a present then they are to be returned to your desk drawer in the other room. I have multiple battery rechargers in the house because I don’t remember to recharge batteries otherwise.
  • Shelves are better than drawers. Whenever possible, use shelving for storage instead of cabinets with doors. In your kitchen, consider removing your cabinet doors or having glass doors installed. It’s a lot easier to find things when you can see them. This is true for bookshelves, too. You may prefer to use shelves with outward facing books instead of traditional spine-only displays.
  • Routines, routines, routines. You probably operate very productively when running on auto-pilot. As a result, try to create routines for the repetitive actions of your life — load and unload the dishwasher every Monday and Thursday, do laundry every Tuesday night, take out the trash every Wednesday, etc. It probably takes three or four months for things to become routine for you, so don’t be too hard on yourself as you’re establishing these routines. If you’re consistent, they’ll eventually stop being things you have to remember and become things you just do.
  • Label simply. If you need to make it out the door every morning with your briefcase, car keys, and phone, mark these objects with the letters A, B, and C. Put a luggage tag with the letter A on it on your briefcase. Put a keychain on your keys with the letter B. Adhere a sticker to your cell phone or get a decorative cell phone case with a big letter C on it. Then, every time you leave your house or leave work you only have to remember A, B, and C. You can do a quick check to make sure you have those things, and be on your way. These simple labeling strategies are great for using with kids, too.
  • Use beautiful things. Plain things may feel invisible to you. I can only use manilla file folders for archived papers (like tax returns) because I can’t “see” the files. For active files, I use ones with designs on them — birds, patterns, funny sayings — because the designs help me to remember what is inside them. My desk calendar is designed by Jonathan Adler with bright colors and little designs throughout it. If it’s not pretty, I’ll lose it or forget it. If I like looking at it, chances are I won’t forget about it. If you don’t own many things (see the first “Less is best” point), these beautiful things stand out in your space and tempt you to use them.

Thank you, Shannon, for submitting your question for our Ask Unclutterer column. Please be sure to check the comments for even more suggestions from our ADHD and visual processing readers. Good luck on your uncluttering and organizing journey!

Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.

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May 17

Strategies for staying motivated while uncluttering and organizing

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We finally moved all of our large furniture that had been in our our old home for staging into our new home. We reached the point where living out of boxes and feeling like temporary residents in our new home had become tiresome and frustrating, so we called in movers and got the job done.

Although the stuff came in on Saturday, we still aren’t finished unpacking all the boxes. In fact, our living room looks more cluttered now than it did last week when boxes lined the walls. As is often the case with projects like moving and uncluttering, things can be incredibly messy while doing the work.

We’re trying our hardest to keep our attention focused on how wonderful everything will look and feel when it’s put away in its proper storage space. But, I have to admit, our motivation has been waning. It feels like we need as much enthusiasm to tackle the last quarter of work as it did for the previous three-quarters.

To stay focused, we’ve become each other’s biggest cheerleaders. There have been a lot of “good jobs” and “great work” comments exchanged over the past couple days. But, we’ve acknowledged that the time might come when we need to use more rigorous techniques to keep us on task. These are the motivation strategies we may have to use as the week continues:

  • Turn off the power. If checking email, watching television, playing a computer game, or talking on the phone can keep you from doing work, power down these devices before getting started uncluttering or organizing. Based on your level of temptation you may need to unplug the device from the wall, flip a switch on the circuit breaker, or simply hit the power button. You know yourself best, so do what you need to do.
  • Hide temptations. In college, my friend Clark would appear at my door a week before finals were to begin with a box full of distractions. Inside the box would be video games, books he had been reading, his gym pass, and other items he could use to procrastinate. I’m pretty sure one year he also gave me his vacuum. You might not need to physically remove temptations from your home, but boxing them up and putting them in your basement, garage, or someplace out of the way might be a good idea for you.
  • Have an accountability partner. Ask a friend to come over to help keep you on task. This friend doesn’t need to lift a finger, this friend only needs to sit and keep you company while you work. I don’t know how it helps, but it does. Return the favor when your friend needs an accountability partner to help stay on task.
  • Invite guests over to your home. Scheduling a time when people will come into your home can be a strong motivator to get the work finished by a specific date and time.

There are hundreds of ways to stay motivated while you unclutter and organize. These are just the techniques we have on deck. What methods work for you? Share your strategies in the comments.

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May 16

Ask Unclutterer: Concert tickets

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Reader Ali submitted the following to Ask Unclutterer:

For the last few years I’ve been saving tickets from concerts, plays, festivals and other performances that I’ve been to — I had no real objective in mind when I started, it just became a habit after a while. Now I’ve got a pile of the things and I’d like to figure out some way to display them, instead of just having them rubber-banded together in a drawer. I thought of getting a frame from IKEA and arranging them in there, but it seems so plain, and since they all look fairly the same I think it might just look boring to have them all lined up. Do you have any suggestions for a novel way to do something more interesting with them?

I like your idea of framing and displaying the tickets, but agree that numerous tickets, side-by-side in a plain frame might not be visually interesting. Do you have photographs from the events you could frame along with the tickets? Do you have CD liner notes that correspond to the songs played on the concert tours that might be interesting to include? Pictures with the casts of plays? Giving the tickets some additional context might improve their visual interest.

If you are okay paying a little more than what you would for a ready-made Ikea frame, you could head to a frame shop and have squares cut in a mat for each ticket you want to highlight. The mat would help feature each ticket. Also, you can buy more than one frame and organize the tickets by venue, decade, or genre.

My sister-in-law uses a ticket album for all of her ticket stubs. There are also ticket diaries and ticket stub organizers, if you are looking for more styles. A ticket album, diary, or organizer is a less prominent way to keep your tickets, but will protect your tickets and keep them in one location.

I’ll also offer up my method for storing tickets — I simply photograph the ticket with my digital camera, save the image to a file on my computer, and then throw out the physical ticket. I’m sentimental about a lot of things, but surprisingly tickets aren’t something I feel the desire to keep. If you’re not very attached to the tickets, consider the photographing and tossing method.

Thank you, Ali, for submitting your question for our Ask Unclutterer column. Please check the comments for more ideas from our readers. Also, our apologies for the weird posting date on this Ask Unclutterer feature. There was a small glitch on Friday and so I decided to run your question today. There will be another Ask Unclutterer column this coming Friday.

Do you have a question relating to organizing, cleaning, home and office projects, productivity, or any problems you think the Unclutterer team could help you solve? To submit your questions to Ask Unclutterer, go to our contact page and type your question in the content field. Please list the subject of your e-mail as “Ask Unclutterer.” If you feel comfortable sharing images of the spaces that trouble you, let us know about them. The more information we have about your specific issue, the better.

Like this site? Buy Erin Rooney Doland’s Unclutter Your Life in One Week from Amazon.com today.


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