Nov 20

2012 Holiday Gift Giving Guide: Software

Posted in: gift guide

It’s amazing how much organizing/productivity software there is. It’s even more incredible that software has become a valid gift option. When I was a kid, getting software for Christmas meant you got a game. Today, there’s an app for just about anything you want to do. Below is a list of can’t-miss apps to keep your family and loved ones organized and productive in the new year, or to add to your wish list:

  1. An Evernote Premium account. Evernote is my external brain. I use it for “cold storage” of reference material. That is, information that doesn’t require action but will be useful in the future. Evernote is great because it automatically syncs your information across almost any device with an Internet connection. It has very powerful search function, tagging, and more that makes it easy to find what you’re searching for in your stuff. The $45 premium account enables larger uploads, offline notebooks, improved upload speeds and collaboration with other users.
  2. Dropbox Pro account. Dropbox is so useful I almost think it should be installed on computers by default. The online storage solution is a fantastic way to backup important documents and share them with others. With Dropbox, you can access your stuff from nearly any Internet-connected computer. The pro account starts at $9.99 per month for 100 GB of online storage. I use it every single day.
  3. This Life pro account. I wrote about This Life earlier this year and I’m still enjoying it. This Life lets you organize and share your photos and videos easily and with a beautiful interface. Uploading photos is easy, as is creating “Stories.” This Life Stories collections of photos that you’d like to group together, like those of a certain person, trip, location, time period or whatever you desire. It’s browser-based so, like the other applications I’ve suggested to far, it doesn’t’ matter if you own a Mac or a Windows machine. There’s also a great app for the iPhone and iPad. The Family Plan lets you upload and share 50,000 photos or 25 hours of HD video (1080p) for $14.99 per month.
  4. Backup software. This is the gift that keeps on saving, not giving. As a Mac user I recommend Dolly Drive. Named for Dolly the cloned sheep (get it?), Dolly Drive uses Apple’s own Time Machine software to save your backup remotely, or “in the cloud.” I’ve been using it for years now and it’s always worked. Local backups are important – like a hard drive in your house or office – but remote backups are even more so. Dolly Drive puts your backup on their own server. That way, a laptop can back up anytime, even when it’s not in your home. Dolly Drive starts at just $3 per month. Windows users should consider Carbonite for similar, remote, automatic backups that start at $59/year. And, Erin swears by Backblaze. Irrespective of the program you choose, backup your computer and make sure your loved one’s computers are backed up, too.
  5. OmniFocus from The Omni Group. Forgive me while I recommend a Mac-only app here. OmniFocus is the big daddy of project management apps on the Mac. It’s so flexible and powerful that I can only touch the surface of its capabilities in this post. It was built with David Allen’s Getting Things Done system in mind, but you needn’t follow that method to use OmniFocus. Easily create projects and their associated tasks. Break them down by category, context or location. Keyboard support is extensive, so you can flip from one function to another easily. My favorite features let you focus on one project at a time, hiding everything else on the screen, while review mode let’s you see what’s outstanding at a glance. OmniFocus is $79.99.
  6. BreakTime and Focus Booster. I work best when I schedule in break times. BreakTime is the app I use for this purpose. It’s a Mac app that sits in your menu bar and counts down timed work sessions and break sessions. I work for 25 minutes and then take a break for five. Then, I repeat the process. It keeps me moving and allows for some time to “goof off,” walk around, etc. If you’re not a Mac user, consider Focus Booster. BreakTime costs $4.99 and Focus Booster is free.

I’ve got one bonus item that isn’t software, but it is a piece of technology:

I’m recommending the Emergent Task Planner notebook. I use one of these every day. It allows you to list the most important tasks you wish to accomplish, estimate how long they’ll take, recored how long they actually take and recored notes/incoming stuff or ideas that pop up while you work. There’s even a small, travel sized edition. I really do use this every day.

The full 2012 Holiday Gift Giving Guide.

Like this site? Buy Erin Rooney Doland’s Unclutter Your Life in One Week from Amazon.com today.

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Nov 15

2012 Holiday Gift Giving Guide: Gifts for children

Posted in: gift guide, holidays

Kids excel at many things, including the acquisition of stuff. From books to LEGO bricks, and dolls to video games, it all piles up and leads to the inevitable question: Where should they put this? There’s a larger question at work here, too: do they need all this stuff? Listed below are a few gift ideas to help children answer both questions. And don’t worry, they’ll enjoy opening these gifts, too.

  1. A notebook. My nine-year-old is a real “Forgetful Flower” (she takes after her father). So I’ve gotten her to adopt a habit of mine: writing things down in a notebook. Filednotes Brand sells this super-cute “Summer Camp” 3-pack of brightly-colored notebooks that comes with a three matching pencils and an oversized rubber band that make a great stocking stuffer. My daughter uses hers to write down classroom assignments.
  2. Labels from Mabel’s Labels. These super-cute labels clearly display your child’s name, come in many sizes, colors and themes (dinosaur, nature, etc.) and stick to just about anything. We’ve placed them on clothes sent to camp, inside baseball hats and other sports equipment, lunch boxes and more. They also make dog-tag style bag tags (older kids won’t be embarrassed to use them) perfect for hockey equipment, laundry, etc. We’ve even put the clothing labels through several washings and they’ve remained intact.
  3. The IRIS LEGO 6-Case Workstation and Storage Unit is awesome. Shallow, color-coded drawers make it easy to find the pieces you want. The top of the unit itself is a LEGO surface, so it doubles as a play area. LEGO bricks seem to reproduce on their own that his unit keeps their population under control.
  4. Wall-mounted sports storage racks. I love these great-looking racks for storing/displaying snowboards, wakeboards, surfboards, skateboards and skis. Teenagers will like them because their gear looks cool presented like this. You’ll like them because it gets that stuff up off the floor.
  5. Nintendo DS game organizer. These game cartridges are so tiny and they love to disappear. This organizer holds 12 cartridges and offers easy access. There are similar storage devices for all handheld gaming systems. Include a new game with the organizer, and it will make most any kid happy.
  6. Lap desks. In dark and bright models, a lap desk can be incredibly useful gift for a kid who likes to do homework on the couch or in a comfy chair. My kids covered theirs with strips of Duck Tape in crazy patterns for a custom look.

Younger children who aren’t yet into skateboarding, gaming systems, or homework might enjoy books that have underlying themes on uncluttering and organizing:

  1. Room Enough for Daisy by Debbie Waldman. Little Daisy has so many toys, she wishes for a larger bedroom to accommodate them all. Eventually, her mom convinces her to donate some items to a rummage sale. Cindy Revell’s illustrations are really cute.
  2. Too Many Toys by David Shannon. David’s books are fantastic, starting with the hilariously relatable “No, David!” Too Many Toys has a similar theme to Room Enough for Daisy, in that David is required to thin his massive collection of toys. It’s a fun story that my kids think is funny and I find quite charming.
  3. Mr. Messy, part of the Mr./Mrs. series by Roger Hargreaves, is an untidy fellow until he meets Mr. Neat and Mr. Tidy.
  4. More by I. C. Springman is about a hoarding magpie whose friends teach him the value of “enough.” Again, the illustrations are great and the minimal text great for new readers.

I’ve got one last tip to share. My wife and I have two kids. To make things easy on Christmas morning, we wrap gifts strategically. Presents to Child A from mom and dad are wrapped in Paper A. Those to Kid B are in Paper B. Finally, gifts from Santa are magically in a third paper. This way, we avoid the “Who is this from?” question as well as “Is this mine?” It works very well for us.

The full 2012 Holiday Gift Giving Guide.

Like this site? Buy Erin Rooney Doland’s Unclutter Your Life in One Week from Amazon.com today.


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