Estate planning for your digital assets

Earlier this week, we published a post on estate organizing to help others after you’ve passed. It’s an uncomfortable topic, but an important one that we would like to explore a little more. Today, I want to point out how this applies to your digital life — photos, music, and a variety of documents that we store digitally have sentimental value, monetary value, or significant meaning to surviving family or friends. Who will gain access to them after you’re gone? And how?

Leave your logins

The most obvious thing you can do is also among the most important: leave a list of your login information in a secure location. A simple list of passwords and usernames stored in a safety deposit box, for example, could save your surviving family, friends and colleagues a lot of headache. If you’re like me and change this information regularly, make sure your list is up to date. If you use a program like 1Password, as Jeri recommended Tuesday, be sure your contact person knows how to use this service and won’t be surprised to find only one master password on your list.

Make sure your information will be accessible

You’ll want to “future proof” this list of online credentials. That is to say, ensure (as best you can) that it’ll still be readable in the future. The easiest way to do this, of course, is with a good old pen and a piece of paper.

Plain Text format is a good way to go. As David Sparks explained on his website MacSparky, “There’s something to be said for the use of plain text files. Text is simple. Text files are easy to read on any computer running any operating system and don’t require any proprietary word processor to interpret. Even more important, text files can be read by humans. Keeping your writings in text makes them digitally immortal.” That’s serious future proofing.

Online services

Beyond that, there are services to help you estate plan your digital life. As The New York Times pointed out, Google has a service called the Inactive Account Manager. In short, it monitors your account for inactivity over a custom period of time. You tell Google how long your account must be inactive before the service triggers (Three months? Twelve?) and who should receive a message from Google once the criteria has been met (you can ID up to 10 people). Once Google is satisfied that your account is truly inactive, it lets your recipients know how they can download your images, videos, documents, or other data.

You may also consider a digital “safety deposit box.” SecureSafe lets you store 50 passwords, 10 megabytes of files, and name one beneficiary for free.

You certainly don’t want to put that information in a will. Why? Alexandra Gerson, a lawyer at Helsell Fetterman in Seattle, told The New York Times, “Don’t put user names and passwords in your will, though, as it becomes a public record when you die.”

Regarding your beneficiary or other representative, you’ll want to make sure she or he is tech savvy. This person should have no trouble accessing your information, once provided with the necessary credentials. Also, make sure that she or he understands that digital assets can be just as valuable or meaningful as those in the brick-and-mortar world.

Finally, many digital purchases can be accessed by several authorized devices. For example, Apple lets up to five computers run the same iTunes account and Amazon will let family members use the same ID. Likewise, the Kindle app running on an authorized iPad or iPhone will give your surviving family members access to your books and other relevant purchases.

I hope these two posts help with the organization of your assets, and consideration of who will be in charge of them once you’re gone. It’s not the cheeriest subject in the world, but it will make things a bit easier for your loved ones when you’re gone or unable to care for your affairs.

Let Unclutterer help you get your home or office organized. Subscribe to our helpful product shipments from Quarterly today.

An improved Unclutterer experience on mobile devices

Over the past couple weeks you may have noticed some exciting changes to the Unclutterer site. Our tech team has been working diligently to bring you a new and improved experience, and we’re all very happy with the transformations.

The biggest change is how the site looks on mobile devices now. Or, rather, I should say the site now looks awesome on mobile devices. If you have a smartphone or tablet, be sure to check out our fancy new appearance. BlackBerry users are going to notice the greatest improvement — no more scrolling through categories to get to the content! Everyone else is going to love the single column of content instead of all three columns appearing. I love, Love, LOVE these changes.

The desktop version of our website also got a minor facelift. The search function is significantly easier to find and sharing articles is much more convenient. We’ve also increased the width of the content column so we can provide larger images.

On the technical side, we’ve upgraded the server. Most everyone should notice a slight improvement in access speed as a result.

If you discover any bugs, please contact us so we can try our best to fix it. We want everyone who comes to our site to have a wonderful experience. If you like the changes, please feel welcome to share your thoughts in the comments — our tech team did a fantastic job and we would love for them to hear it from you, too. Thank you, PJ and Dancing Mammoth, for the work you’ve done to make us better.

Let Unclutterer help you get your home or office organized. Subscribe to our helpful product shipments from Quarterly today.

What was in Unclutterer’s third Quarterly mailing?

All over the world, subscribers to the Unclutterer shipment from Quarterly have received their third mailing from us. If you didn’t subscribe to the third mailing, but were curious as to what we sent, I’ve detailed the contents below.

Each box is sent with a letter from our team, and I penned the third one. This time I focused on kitchen clutter and space-saving storage solutions. What was in the box?

  • IMCG Fridge Monkey is a simple device for storing round items like bottles and cans. It can be used in the refrigerator or on a pantry shelf. We are using ours in the pantry to store cans of beans.
  • Squish Colander is a collapsible colander that stores flat and then flips open to a 4-quart strainer. It’s also convenient in that like other collapsible colanders it doesn’t collapse when you set it down.
  • Squish Measuring Cups are like the colander but measuring cups. They, too, are BPA-free and save space in kitchen drawers when not in use.
  • Madesmart Expandable Shelf Organizer is a tiered storage device that keeps small items from getting lost at the back of your pantry shelves. We use two in our kitchen — one in our cupboard for spices and one in our pantry for snacks.

If you’re interested, we have a fourth mailing coming out in the next quarter (and then a fifth and a sixth …). Dave Caolo is putting together our next one and we’re excited about how it is coming together. Sign up if you want to subscribe to the organizing shipments. If not, we’re totally cool with that, too.

Let Unclutterer help you get your home or office organized. Subscribe to our helpful product shipments from Quarterly today.

50 ways to use a basket

“My stuff is all over the place”, she said to me.
The answer is easy, organizationally.
I’d like to help you in your desire to be neat,
There must be fifty ways to use a basket.

Organizing doesn’t have to be expensive or complicated. Small baskets can be purchased at discount stores and can be used in many ways. Put them in drawers to group similar items together. Put them on counters to stop clutter from spreading. The following is a list with 50 ways to use a small basket.

In the kitchen:

  • to group spice jars together
  • to hold packets of sauce mixes
  • to hold lids for reusable food plastic storage containers
  • to group small, sharp knives together in the drawer
  • to group measuring spoons in the drawer
  • to hold all the parts for the food processor
  • to hold re-usable wine corks
  • to hold twist ties
  • on the counter to hold the plugs for the kitchen sink and the pot scrubber

In the fridge:

  • to group together small round cheeses, cheese slices and cheese sticks
  • to hold mini yogurt containers
  • to contain single use soy sauce, mustard, and ketchup packets for lunches

In the office desk drawer for:

  • paper clips and staples
  • tape, hole punch
  • erasers and correction fluid
  • highlighters, markers
  • pens, pencils
  • batteries and small screwdrivers
  • postage stamps and envelopes

In the bathroom to contain:

  • eye glass cleaning accessories
  • contact lens accessories
  • hair elastics, barrettes, etc.
  • make up and accessories
  • nail polish and nail care accessories
  • razors, shaving accessories
  • bandages, antibiotic cream
  • dental supplies (toothpaste, floss, etc.)
  • feminine hygiene supplies

In the bedroom:

  • to group jewelry on the dresser
  • to hold coins found in pockets
  • beside the bed to hold lip balm, hand cream, etc.

At the front entry to hold:

  • spare change from pockets
  • wallet, keys
  • cell phone and Blackberry
  • shoe polish and rags

In the toolbox for:

  • small screwdrivers
  • drill bits
  • sockets for socket wrench
  • router bits
  • hooks, nails, screws
  • clips and clamps

To contain children’s:

  • paints, brushes
  • beads and thread
  • yarn and knitting needles
  • crayons
  • doll clothes and shoes
  • blocks
  • small parts for board games
  • playing cards

In the car’s glove box to contain:

  • mini measuring tape, pen, cell phone recharging cord, sunglasses

Let Unclutterer help you get your home or office organized. Subscribe to our helpful product shipments from Quarterly today.

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Five organizing myths

Myths abound in the organising world. Don’t let yourself fall for these five common tales:

  1. Sticking to a rigid meal plan for the whole week will save time. What if you’ve planned a 5-course meal on Wednesday then have an emergency orthodontist appointment at 4:00pm? Generally a meal plan will save time but keep the ingredients for a few healthy, easy-to-prepare meals in your pantry at all times. This way, you can eat what you want, when you want.
  2. I only need to touch it once when I am organising something. Many jobs may have to be broken down into smaller tasks (divide and conquer) so they are not so overwhelming. For example, if you have lots of photos that need to be organised, the first step might be to separate them by year into boxes. Step two would be sorting within each box. You’re going to touch things more than once.
  3. Using the latest technology will save time. This may be true if you’re a techno-wiz, but it does take time to learn the new technology and new gadgets can be expensive. Ask yourself if you are willing to invest the time and money in a product so it can actually help you.
  4. Organising is easy and I can do it myself. While you may be able to clear some of your clutter yourself, you may have too much emotional attachment to your own belongings and may need someone with no biases to help you. I often ask my sister for help with my wardrobe or else I would still be wearing the clothes I had in high school. Many people work better with accountability partners.
  5. My house should look like the ones in the magazines. The homes in magazines are staged for pictures. Life is never picture perfect. Daily living is messy and over the course of a day it’s not going to look like a museum installation.

Let Unclutterer help you get your home or office organized. Subscribe to our helpful product shipments from Quarterly today.

Design Jobs: Amazon, Variety, Institute of Culinary Education

This week, Amazon is hiring a senior visual designer, as well as a photography manager. Meanwhile, Variety is seeking an associate art director, and the Institute of Culinary Education needs a web and graphic designer. Get the scoop on these openings and more below, and find additional just-posted gigs on Mediabistro.

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Find more great design jobs on the UnBeige job board. Looking to hire? Tap into our network of talented UnBeige pros and post a risk-free job listing. For real-time openings and employment news, follow @MBJobPost.

New Career Opportunities Daily: The best jobs in media.