In the Hands of God: Managing Expectations in the Organization

post5.pngBy Jan Chipchase

A frog team spent a week in Cairo for client research, workshops and keynotes shortly after the revolution. Our team of six worked out of a downtown hotel, syncing with three local guides over breakfast, before hitting the streets. It’s good to have time to calibrate to the city, especially one that has gone through so much disruptive change—there’s freedom in the air, and most people that we’ve spoken to recognise that the hard work in building what-next is yet to come. Tahrir Square is alive with the sounds of debate, face painted kids, and the detritus of protest.

A critical aspect of any project is the ability to set and manage expectations, which is often framed in terms of clients wants and needs. The week in Cairo comes with another set of expectation setting—helping colleagues and family understand what the team is up to, and appreciate that the news headlines represents a tiny sliver of what is going on the ground. I’m not surprised at the number of emails expressing concern, and I know how easily events in a far away land can spiral into a cycle of rumours that elevate danger and risk.

A long time ago, I realized that you should never ask the question to someone in the organisation if you’re not willing to listen to and act on the answer. The consequences of questions about security in any organisation is that someone’s job is (ostensibly) on the line if things turn south—and organisations are inherently risk averse. This is a problem if the decision makers don’t understand the risks on the ground—hence the need to be proactive about setting the tone of the conversation.

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In the Hands of God: The 10 Emotional Stages of Working in High Risk Environments

post4_header.pngBy Jan Chipchase

How do you feel when you’re asked to do travel somewhere interesting but that carries a slightly higher risk of injury, kidnap or death?

I’ve run a number of studies to “lively” places, that carry with them a different risk profile than one normally encounters on corporate research. In each case I’ve needed to pull together a team that can stand up to the technical, physical and emotional rigours of the work. This is what I learned about “the ask”.

The practical aspects of planning a short (~1 month) study in higher risk environments are relatively straightforward to pull together, but many are less-unprepared for the emotional highs and lows before, during and after the field study.

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Before Going In-field

1. Elation at being asked, at the potential. Nobody says no to a travel adventure.
2. Realization as information is gathered, newspaper headlines are scanned the enormity of perceived risks sink in, the worst-case scenarios mentally play out. The lows are amplified by how it is communicated to peers/friends/family during stage (1). This is when the person who initially said yes changes their mind.
3. Normalization: more nuanced media/opinions are gathered, conversations with people in the know, on the ground, a better understanding of geography, place, the risk is put into perspective, bad headlines no-longer trigger deep lows. the researcher comes to terms with the idea of what it means to be there.
4. Occasional panic attacks: things that sneak up on you: a misread headline; an idle thought; a sense of what could be lost.

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In the Hands of God: A Study of Risk and Savings in Afghanistan

post3.jpgBy Mark Rolston, Cara Silver, Joshua Blumenstock and Jan Chipchase

The study, In the Hands of God (1.4MB PDF), explored the strategies adopted by salaried Afghans for mitigating financial (or more accurately asset) risk, the role played by extended families in levelling out drops in income, and reflects upon what this means for more formal financial services and the future of Afghanistan.

We also wrote up some thoughts on running research in higher risk environments, strategies for mitigating risk, and coping with extreme gender dynamics.

Jan and Mark will be speaking to the research at the World Bank in Washington DC, at an event hosted by CGAP on the 28th February. To join RSVP here.

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frog presents In The Hands of God: A Study of Risk and Savings in Afghanistan
» Do You Want to Live?
» Mitigating Risk
» Extreme Gender Dynamics
» In the Hands of God: A Study of Risk and Savings in Afghanistan

This project was co-funded by the IMTFI and frog.

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In the Hands of God: Extreme Gender Dynamics

post2_header.jpgBy Cara Silver, Jan Chipchase, Mark Rolston

Frog Senior Design Researcher Cara Silver conducted field research in Afghanistan to investigate topics around risk and savings and their intersection with mobile banking. She worked with a nimble team including Executive Creative Director of Global Insights Jan Chipchase and Chief Creative Officer Mark Rolston, and with support from the Institute for Money, Technology, and Financial Inclusion.

A mixed-gender team of three researchers and four local guide-fixers conducted mobile finance research in Afghanistan over two weeks in December 2012. The goal was to investigate topics around risk and savings and their intersection with mobile banking. Discussing money—and who in the family influences spending—was a key question, and one that required the team to both play with and against the often siloed gender roles in the region. Navigating these gender dynamics was top of mind for all members of the team to both ensure safety and gain access to both sides of the story.

The team planned to spend four days in Herat and the remainder in Kabul. These locations were chosen as being both culturally distinct and sufficiently secure. As the economic center of modern Afghanistan, Kabul carries a large international influence, both government affiliated and independent, and harbors the security tensions to match. It is seen as a safe zone for those associated with government work, like the Afghan National Army (ANA) and Afghan National Police (ANP), who often settle their families in the city and return to the provinces to work. Herat lies in the west of Afghanistan and is less than a two hour drive from the Iranian border. Traditionally, a high volume of migrant labor has traveled to Iran to earn money to send back to families in Afghanistan. This cross-border human traffic brings with it both cultural, political and commercial influence, reflected in everything from the goods on store shelves to investments in local infrastructure, and to the dress and behavior of women outside the home.

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In the Hands of God: Mitigating Risk

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By Jan Chipchase, Mark Rolston and Cara Silver

Risk is an issue in every country where we run research (mostly in the form of vehicle accidents), but it is elevated in Afghanistan, where there are occasional attacks, suicide bombings, and kidnappings. The challenge for the team in determining risk—and developing strategies and tactics to mitigate that risk—was in looking beyond the dramatic headlines and the established and stringent security protocols for organizations that need to operate on the ground for extended periods of time, gaps in our own knowledge, and processing events on the ground as they unfold.

It is not our purpose to overstate the more adventurous aspects of this research and we recognize that there are people living and working in Afghanistan under far, far riskier conditions, not least the Afghans themselves. With that in mind, we hope that some of you will find this discussion useful.

The perception of risk varies from context to context over the course of the research day. The general sense on the ground (and from Jan, who has researched in Afghanistan multiple times) was that the security situation has progressively become worse. Several of our translators reinforced this impression, saying, “2010 was the best year in recent history. Now, with the news that the United States will pull out, people have less hope. People stopped investing in the future. Construction has slowed, and families are pulling daughters out of school. Things are getting worse.”

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The cornerstone of our research strategy was to maintain a low profile: with no security detail to draw attention, travelling in local taxis (rather than SUVs normally used by NGOs and contractors). We used motorcycles on photo-shoot days, when we needed to cover a broad swath of the cities and the photographer/researcher needed to get in and out at speed—with the researcher in near-to-local dress that would survive the squint test. The team avoided buildings, people and convoys that were military or military-contractor related, when these were known (it is not always apparent). The risk from IEDs, or improvised explosive devices, was considered low because of the unpredictable nature of our routes, the use of local transport, and limited cues suggesting that foreigners were riding inside. However, in today’s age it is relatively easy to look up background information about an individual, including his or her employer, job title, and salary range, assuming they are transparent about their employer, i.e. through business cards, and travelling on their own passport. Our goal was to be not particularly interesting targets.

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In the Hands of God: Do You Want to Live?

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By Jan Chipchase, Mark Rolston and Cara Silver

In the coming week we’ll be publishing posts by frog’s researchers drawing on their experience of working for commercial and non-commercial clients in some of the less predictable places of the world: Afghanistan; post-revolution Egypt; Rwanda; Burundi; Brazil, Ethiopia; South Sudan; India and China—the list of countries is extensive, the global insights team ratchet up more than 150 projects a year across industries— financial inclusion, healthcare, automotive, fast moving consumer goods.

In this series, the posts are written by Jan Chipchase, Cara Silver and Mark Rolston to coincide with the publication of their new report: In The Hands of God: A Study of Risk and Savings in Afghanistan that explored issues related to the design and adoption of mobile money services. As you might expect from a country at war, Afghanistan is very much an outlier, but as such it can reveal behaviours that are far more difficult to spot elsewhere in much the same way that lead users are different from mainstream users. It’s a journey that revealed the best and worst of humanity: from the family bonds, trust, betrayal and even an attempted kidnapping.

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60 Minutes Segment with David Kelley Raises Design Thinking Debate (Again)

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Earlier this week, we were interested to hear responses to the question “Why Do You Post on the Discussion Boards?“; as the week draws to a close, we have a good example of why: a link to a recent 60 Minutes segment with David Kelley of IDEO has once again raised questions about “design thinking.” Ray Jepson offers a fair assessment of the piece (spoiler alert): “I thought the whole piece was too much, ‘this guy knew Steve Jobs.’ A little too fluff, but always good to see ID in the news.”

In any case, I recommend watching the 12-minute video in full before heading over to the discussion:

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Notes from the Field: Technology in Rural Uganda

Continuing from my earlier scattering of field notes, in this post, I want to turn my attentions to the rural areas of Uganda and some of the uses of technology I observed. Dubbed the “Pearl of Africa”, the country has rich, fertile soil with great potential. Agriculture is a vital component of the economy, and according to Wikipedia, nearly 30% of its exports are coffee alone. Anecdotally speaking, most people I meet in Kampala, the capital, have family ties in rural areas—a reflection of the fact that most of the population is rural.

As with my previous post, my field notes often take the form of Instagram. Although I eventually type up more thorough notes, I find the practice of taking live field notes to be beneficialhttp://www.ictworks.org/news/2011/12/23/avoiding-digital-divide-hype-using-mobile-phones-developmentboth because they allow me to capture my initial thoughts and reactions while they’re fresh in my head and because they spark dialogue and conversations with social media friends who get me thinking differently about what I see.

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So much of food in rural areas is experienced in bags—stored and shipped in bags, purchased in bags, even sometimes cooked with bags. Known as kaveera, plastic bags are abundant in Uganda. The Uganda High Court recently ruled in favor banning such bags, a trend across East Africa, but it remains to be seen how the ban could be enforced. This is a story of technology but not communications technology. I couldn’t help but wonder: what could technology provide that helps balance the twin needs of reducing environmental impact and providing accessible food packaging?

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While spending time in Oyam, in northern Uganda, I saw a number of smart phones being used. This Nokia could play videos and music, display ebooks and of course capture photos, but it’s not connected to a data plan—nor were most smart phones I encountered in the region. Rather, individuals would find opportunities to access an Internet-enabled computer (most often at a net cafe) in nearby towns that do have the Internet, and they would download materials, which could range from Nigerian comedies dubbed in Luo, the local language, to educational materials about agriculture and business. In this regard, Ugandans used the device more like an iPod… which happened to have phone capabilities.

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In rural areas, I tend to rely much more often on my feature phone than on computers and my iPhone. It gives me an appreciation for the disruptive role of mobile phones. Although our driver (whose stereo you might recognize from the previous post) lives in the city, he spends much of his time in the field. But that doesn’t stop his business: armed with multiple phones and phone plans, he’s developed a ‘cocktail of special plans that allow him to make multiple calls at low rates. He keeps his phone charged by his car and whenever we’re stopped, he’s constantly making calls and conducting business.

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Design Process Kills Creativity / Design Process Creates Creativity

When analytic thought, the knife, is applied to experience, something is always killed in the process. That is fairly well understood, at least in the arts… Something is always killed. But what is less noticed in the arts—something is always created too.

-Robert M. Pirsig, Zen and the art of Motorcycle Maintenance

I teach design process to people with very little experience in design, at a thing we call the Design Gym. The response from our attendees is always very positive. People, with this new knife of analytic thought, feel excited and energized to go and use it in their lives, to organize their thoughts and to approach their problems in a new way. When I tell other frameworks for non-designers to better understand design, the responses are sometimes controversial.

A few months back, at an Interaction Designer’s meetup, I brought up what I do at the Design Gym. A new friend protested adamantly against the idea of process. He insisted that he just got in, rolled up his sleeves, and got the job done. He insisted that he followed no process at all. Plus, he derided process as rigid and no fun. And in one way, he’s right: something is killed when you think about and describe what you do. He feels that a certain freedom is killed. But what is created?

One of my friends from Industrial Design school recently had me over to discuss her portfolio as she considered her options for jobs. She’s been working at a design-driven consultancy for the past several years as a senior designer… and the feeling is that it’s time to start getting ready for the next step. The consultancy she works at doesn’t have an explicit process—companies come to them for their brand power and aesthetic. So when showing the story of a project, there are too few pieces around to speak to. There are a few sketches, then some renderings, then the object. Which is a story, after all…but it doesn’t speak to the why or the how—the sort of things employers say they love to see in portfolios. I think she realized that this was a problem, which is why she had me over: to help her find and tell her story, through the lens of process.

What is created when we apply a process? When process is used consciously you have evidence of work for each part of the design process. Those groupings of work help tell the story of the project, and the decisions made at the transition points in the process.

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Innovating Policy with Creativity and Social Sciences

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Today’s global financial and social crises demand innovation not only in public services, but within the whole bureaucratic, administrative system of public governance. In order to respond effectively to a changing context of complexity and uncertainty, governments and other public service organisations need to consider innovating the processes and practices of public policy itself.

There is a consistent need for actively bringing creative processes into policymaking and focusing more on creating valuable outcomes for citizens than only on projected and programmed outputs. Yet innovation introduces a different way of knowing (or not knowing), exploring and planning into governance which create tensions with the status quo.

This paper by Nesta (UK) and MindLab (Denmark) aims to frame the discussion between policymakers, researchers and practitioners around the dilemmas and challenges involved in developing policymaking practices that can respond productively to the current crisis, state of uncertainty and wicked character of public problems. This creates the need for exploring and establishing new principles of decision making inspired by digital technology, social sciences, scientific experimentation and the creative arts in order to frame different possibilities and expectations of what governments can and should achieve.

They identify this as a part of an emerging paradigm in public governance that is still interacting uncomfortably with existing administrative systems. The question is: what kind of processes are needed in order to create synergy rather than conflict between existing and new approaches to public governance?

Nesta is the UK’s innovation foundation with a mission to help people and organisations bring great ideas to life. MindLab is a cross-ministerial innovation unit in the Danish Government that addresses public problems through a human-centred approach.

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